INFORMATION FOR NARWC and Ropeless Consortium PRESENTERS
2023 Annual Meeting
Some important information specific to presenters:
TALKS
**We ask ALL presenters to include both verbally and on their title slide whether or not content from the presentation can be shared via social media outlets.**
Format:
All presentations (live and pre-recorded must be in 16:9 format (not 4:3)
Length:
Abstracts accepted as Full talks should be no longer than 10 minutes. Those accepted as Speed talks should be no longer than 5 minutes.
Pre-recorded/viewed presenters (both in-person and remote):
This includes MOST presentations for both the Ropeless and NARWC Meetings
Your pre-recorded presentations must be uploaded no later than October 2nd. These presentations will be available on the meeting website to be viewed in advance of the meeting. Please use the upload links below to upload your presentation. Use the naming format AgendaCode-LastName. The Agenda code is the four or six digit number of your presentation located on the agenda.
We also ask for pre-record presenters to submit a <1 minute summary video of their talk that highlights major findings and important discussion points. These videos will run just prior to the discussion for each session and will provide a "refresher" of talks that were viewed in advance. We ask for you to introduce yourself, give a brief summary of your talk, and highlight important discussion points. It may be helpful to include a summary slide in this clip to visually remind the audience of take home messaging. These short video clips should be uploaded no later than October 2nd. Naming convention for your uploaded file should be AgendaCode-LastName-Summary.
Live presenters:
Your presentation as you will share it live (i.e. slide deck) should be uploaded no later than October 16th. We will load these onto the onsite computer and you will have control of the presentation as you present. We also ask that live presenters submit a recorded version of their talk as well so that it can be uploaded to the meeting site post meeting (by Friday, November 3rd). This will be of value to those registered participants who may miss a live session.
Q&A Sessions
During the Q&A sessions during the live meeting, all presenters with talks in each session (in-person and remote) will be together either on stage or onscreen via zoom to receive and answer questions from participants and moderators.
TALKS
**We ask ALL presenters to include both verbally and on their title slide whether or not content from the presentation can be shared via social media outlets.**
Format:
All presentations (live and pre-recorded must be in 16:9 format (not 4:3)
Length:
Abstracts accepted as Full talks should be no longer than 10 minutes. Those accepted as Speed talks should be no longer than 5 minutes.
Pre-recorded/viewed presenters (both in-person and remote):
This includes MOST presentations for both the Ropeless and NARWC Meetings
Your pre-recorded presentations must be uploaded no later than October 2nd. These presentations will be available on the meeting website to be viewed in advance of the meeting. Please use the upload links below to upload your presentation. Use the naming format AgendaCode-LastName. The Agenda code is the four or six digit number of your presentation located on the agenda.
We also ask for pre-record presenters to submit a <1 minute summary video of their talk that highlights major findings and important discussion points. These videos will run just prior to the discussion for each session and will provide a "refresher" of talks that were viewed in advance. We ask for you to introduce yourself, give a brief summary of your talk, and highlight important discussion points. It may be helpful to include a summary slide in this clip to visually remind the audience of take home messaging. These short video clips should be uploaded no later than October 2nd. Naming convention for your uploaded file should be AgendaCode-LastName-Summary.
Live presenters:
Your presentation as you will share it live (i.e. slide deck) should be uploaded no later than October 16th. We will load these onto the onsite computer and you will have control of the presentation as you present. We also ask that live presenters submit a recorded version of their talk as well so that it can be uploaded to the meeting site post meeting (by Friday, November 3rd). This will be of value to those registered participants who may miss a live session.
Q&A Sessions
During the Q&A sessions during the live meeting, all presenters with talks in each session (in-person and remote) will be together either on stage or onscreen via zoom to receive and answer questions from participants and moderators.
Recording Presentations
No worries if you haven't recorded a presentation before - tips on how to do this are linked below. Access to the presentations will be limited to registered participants. Participants will have an opportunity to view all presentations and submit questions in advance of the meeting.
All video presentations will be transcribed (post submission - presenters do not have to worry about this!).
RESOURCES FOR RECORDING A PRESENTATION
No worries if you haven't recorded a presentation before - tips on how to do this are linked below. Access to the presentations will be limited to registered participants. Participants will have an opportunity to view all presentations and submit questions in advance of the meeting.
All video presentations will be transcribed (post submission - presenters do not have to worry about this!).
RESOURCES FOR RECORDING A PRESENTATION
POSTERS
All poster presenters (in person and remote) should submit a digital copy of their poster no later than October 9th. Please use the poster upload link below using the naming format AgendaCode-LastName. The Agenda code is the two digit number of your poster presentation located on the agenda.
In Person
We anticipate the onsite poster session taking place during the reception on the evening of October 24th. Maximum poster size is 40" x 40" (~100cm x 100cm). Please do not exceed this poster size, as there will be NO room for larger posters.
Poster presenters should plan to hang their posters at check in. Push pins will be available onsite. Please look for your poster number and hang accordingly.
Digital copies of the posters will be made available to participants in advance of the meeting.
Remote
We anticipate the remote poster session taking place on the evening of October 24th and via zoom. Poster presenters will have an opportunity to introduce themselves and give a brief overview of their poster and then we will open virtual breakout rooms for each poster presenter. Remote participants will be able to visit each of these and engage with presenters and other participants. We recommend that remote presenters have share their screen with the digital copy of their poster during the session.
All poster presenters (in person and remote) should submit a digital copy of their poster no later than October 9th. Please use the poster upload link below using the naming format AgendaCode-LastName. The Agenda code is the two digit number of your poster presentation located on the agenda.
In Person
We anticipate the onsite poster session taking place during the reception on the evening of October 24th. Maximum poster size is 40" x 40" (~100cm x 100cm). Please do not exceed this poster size, as there will be NO room for larger posters.
Poster presenters should plan to hang their posters at check in. Push pins will be available onsite. Please look for your poster number and hang accordingly.
Digital copies of the posters will be made available to participants in advance of the meeting.
Remote
We anticipate the remote poster session taking place on the evening of October 24th and via zoom. Poster presenters will have an opportunity to introduce themselves and give a brief overview of their poster and then we will open virtual breakout rooms for each poster presenter. Remote participants will be able to visit each of these and engage with presenters and other participants. We recommend that remote presenters have share their screen with the digital copy of their poster during the session.
